SkoolApp: Attendance Management System

Attendance management system is a daily activity at every organization including all types of schools, colleges, and even vocational training centers. Hence it is an important part of a complete School Management System.

SkoolApp presents an effective Attendance Management System that is accurate, easy to use, shows meaningful summaries and reports, and comes integrated with an RFID machine as well as mobile app.

 

SkoolApp Attendance management system records attendance for Student as well as Teachers. The attendance can be captured at any level. Bus drivers or attendants can mark attendance on the bus, school guards can do so at the School entrance, and teachers and sports coaches can mark it in their class. Attendance can be recorded manually using the mobile app or automatically via RFID machines integration.

 

As soon as the attendance is recorded, an instant notification is sent in real time to the Parents and School Administration via SkoolApp. In SkoolApp, not just a notification, but also a comprehensive summary of entire year’s attendance is shown to parents in form of % attended, % late, % absence in relation to overall school opening days. This uniqueness differentiates SkoolApp from other school management systems and makes it the best school management system in Delhi NCR.

 

School administration can generate several reports by class, year, subjects and see the impact of attendance on overall school’s performance. We have also seen a positive impact on the overall attendance of a child when their parents have a view of this guiding summary.

As a whole, Attendance Management System is integrated with several other features in our complete school management system and allows one step processing of data at all places as needed. e.g. eForms, where Parents can apply for leave for their child and then it integrates with attendance system automatically.
A unique feature of our Attendance Management System is its utility towards children’s safety. Now days it is important for schools as well as parents to know the whereabouts of their children. Due to our RFID integration it is now possible to trace their child’s movement. This not only increases overall security awareness, but also deters threats.

 

Below is a brief summary of how RFID integrates with SkoolApp. More details and demo can be booked by calling our representatives or sending us an email. Thank you for your interest in our school Attendance management system, one of the best in India.

How to Setup Attendance Management System:

  • Setup of SkoolApp Subscription (One Day)

  • Installation and Setup of RFID Machine (One Day)

  • Register and Issue the ID cards to students and staff

  • 2 Hours Training to School Staff

How to Use Attendance Management System:

  • Students and Staff needs to wear the cards and pass through the RFID machine range.

  • Parents and school management can see attendance summary in SkoolApp mobile app as well as SkoolApp Portal.

  • Generate various reports.

General Overview of the Attendance Management System

Attendance Management system consists of 3 main components:

  1. RFID machine

  2. RFID enabled ID cards

  3. SkoolApp Software

The first component is RFID Machines:

  1. There are various types of RFID machines. Generally they can be grouped into two broad categories:

    1. Touch Less Machines – Touch less machines do not require the RFID cards to be touched to them. They have different ranges such as 1 meter, 5 meter, 10 meters etc. If an RFID card that is registered with them comes in their range, they detect its presence in it. There are several styles of these machines. Most common of them are below mentioned two styles:

      1. Gate Style – These RFID gates control the in and out of students and staff by detecting the RFID cards registered on these gates.

      2. Antenna Style – These RFID antenna cover a circular range and any RFID card registered with them is detected when in that range.

    2. Touch Based Machines – Touch based machines required RFID cards to be touched to them for detection. However they offer other benefits such as bio – metrics as well as pin code function. So if a school does not want to issue RFID cards, they can instead issue the PIN codes or register finger prints.

  2. Once the cards are tracked they transfer the data to SkoolApp software where parents and school attendance management system are notified as well as attendance is recorded.

 

The second component is RFID enabled cards:

  1. These identity cards have a little chip which is registered for a student or staff.

  2. These cards are then associated with the RFID machine installed in Schools

  3. Upon coming in the range of that RFID machine, these cards are detected and data is recorded in SkoolApp software

  4. One card can only be registered for one student or staff.

  5. Student’s picture, student ID and other things can be printed on these cards

 

The third component is SkoolApp Software

  1. SkoolApp software is a modern school management software. It provides all in one function for Principals, Teachers, Parents, Students, and School Administration and School Management

  2. Attendance Management System feature of this software is highly sophisticated and flexible. It is fit for the needs of various primary, secondary, senior and play schools. It is also fit for large coaching centres where multiple classes are conducted on a daily basis.

  3. Attendance Management feature of SkoolApp is integrated with RFID. The moment student or staff are in the range of RFID machine, our mobile app used by parents and school management will receive notification.

  4. Attendance can also be marked manually without integrating RFID cards.

Overall it is a great solution that meets the increasing needs of child security as well as attendance related compliance requirements at schools.

 

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